Run your youth club without the admin headache.
EasyYouthClub is the complete management platform for UK youth clubs. Track attendance, manage staff, communicate with parents, and stay GDPR compliant — all in one place.
Good afternoon, Sarah 👋
Everything you need, nothing you don’t.
One platform replacing spreadsheets, paper registers and disconnected tools — built specifically for the way UK youth clubs actually work.
Staff Management
DBS tracking with automated expiry alerts, qualifications records, rota planning and leave management — all in one place.
Member Management
Young people profiles with medical info, photo and trip consents, emergency contacts and safeguarding notes.
Attendance
Quick check-in and check-out, real-time registers visible to all staff on shift, automated attendance reports.
Parent Portal
Parents view their child’s attendance history, read messages from staff and see upcoming sessions — any time.
Sessions & Bookings
Manage clubs, timetables and bookings. Automated cancellation notifications keep parents informed without extra admin.
Communications
Email, SMS and in-app messaging to staff, parents and members. Send targeted messages effortlessly.
Track attendance in seconds.
Replace paper registers with a single tap. Staff check members in on any device and you always know exactly who is on-site — essential for safeguarding and insurance.
- One-tap check-in and check-out
- Real-time live registers across staff devices
- Automatic absence notifications to parents
DBS and qualifications, never expired.
Stop chasing renewal dates in spreadsheets. Every staff member’s DBS, first aid and safeguarding certificate is tracked — with automated alerts before they expire.
- Automated 30, 14 and 7-day expiry alerts
- Centralised qualifications and training records
- Filter rotas by who’s currently certified
Parents stay informed automatically.
Give parents a clear window into their child’s club life — without adding a single task to your staff’s evening. Mobile-friendly, no app to download.
- Live attendance and upcoming sessions
- Automatic cancellation and update notifications
- Self-service contact and consent updates
At Junior Drop-in · checked in at 16:02 by Sarah R.
From sign-up to first session in under an hour.
No long onboarding calls. No software to install. Just three simple steps and you’re running.
Set up your club
Create your account, add your venues, and configure your settings. Takes under 10 minutes.
Add staff & members
Import existing data from CSV or add manually. Invite parents to the portal with one click.
Run your sessions
Take attendance, send updates, track everything in real time. Your data is always yours.
Built for the UK youth sector, top to bottom.
Every feature is designed with UK regulatory requirements in mind — so you stay compliant without extra effort.
DBS Tracking
Renewal alerts, certificate storage and full audit trail.
GDPR & Data Protection
UK-hosted, isolated tenants, retention policies, right-to-erasure.
Safeguarding-First Design
Restricted-access notes, immutable incident records, role-based access.
UK Bank Holiday Aware
Session planning automatically accounts for English & Welsh dates.
Simple, transparent pricing.
No hidden fees. No long-term contracts. Start free, scale when you’re ready.
“I built EasyYouthClub because I was sick of watching brilliant youth workers waste their evenings on paperwork.”
After spending years volunteering at and consulting for UK youth clubs, the same problems kept appearing — spreadsheets out of date, DBS lapses missed, parents in the dark. We built the tool we always wished existed.
Ready to spend more time with young people, less time on admin?
Book a free demo — we’ll show you around the platform with your club’s specific needs in mind.