Everything you need to run your youth club.
Twelve powerful modules working together, so you can manage every aspect of your club from one place — built specifically for the UK youth sector.
Keep your team organised and compliant
EasyYouthClub gives you a complete picture of your workforce — from DBS status to qualifications and shift rotas — all in one place.
- DBS certificate tracking with automated expiry alerts
- Qualifications and training records
- Rota and shift management
- Leave and absence management
- Emergency contact records
- Role-based access control per staff member
A secure record for every young person
From medical conditions to photo consents, everything is stored safely and accessible only to the right people — with full GDPR compliance.
- Young people profiles with full history
- Medical information and dietary needs
- Photo and trip consent management
- Emergency contact records
- Safeguarding notes with restricted access
- GDPR-compliant data retention and erasure
Replace paper registers with one tap
Staff can take attendance on any device, and you always know exactly who is on-site — essential for safeguarding and insurance compliance.
- One-tap check-in and check-out
- Real-time live registers
- Automated attendance reports
- Works on any device including tablets
- Historical attendance records
- Absence notifications to parents
Plan and publish your programme with ease
From weekly clubs to one-off events and trips, EasyYouthClub handles scheduling, booking and communications automatically.
- Recurring session scheduling
- Member booking management
- Automated cancellation notifications
- UK bank holiday awareness
- Capacity limits and waiting lists
- Staff assignment to sessions
A window into their child’s club life
Give parents the visibility they want without adding workload for your staff. Mobile-friendly — no app to download.
- View child’s attendance history
- See upcoming sessions and events
- Receive messages from staff
- Update contact and medical details
- Cancellation and change notifications
- Mobile-friendly, no app download needed
At Junior Drop-in · 16:02 by Sarah R.
A streamlined view for your team
Staff can take attendance, view member information and communicate — all without needing admin-level access.
- Personal schedule and upcoming sessions
- Quick attendance check-in mode
- Access to relevant member information
- Leave request submission
- Internal messaging
- Mobile-optimised interface
Reach the right people at the right time
Send targeted messages by group, session or role — by email, SMS or in-app notification — without juggling separate tools.
- Email, SMS and in-app messaging
- Targeted messages by group or role
- Automated session reminders
- Cancellation and update notifications
- Message history and read receipts
- GDPR-compliant communication records
A secure, searchable library
Store policies, risk assessments, consent forms and certificates safely. Set retention periods, control access and maintain a full audit trail.
- Secure file upload and organisation
- GDPR retention policy management
- Role-based access control
- Full document access audit trail
- Document expiry and review reminders
- Searchable document library
Timestamped, attributed, immutable
Record accidents, near-misses and safeguarding concerns with digital forms. Everything your insurance provider and local authority needs is captured automatically.
- Digital incident forms with timestamps
- Safeguarding concern records
- Immutable audit trail
- Notification to senior staff
- Exportable for insurers and authorities
- Follow-up action tracking
Manage every venue and room
Whether you operate from one hall or multiple sites, EasyYouthClub keeps your venues organised — manage rooms, capacities and bookings.
- Multiple venues and locations
- Room and capacity management
- Booking and availability calendars
- Venue contact and access details
- Session-to-venue linking
- Room hire and external bookings
Your club’s front door on the web
Every club gets a public-facing website included — no coding required. Publish news, session schedules and galleries.
- Custom public website per club
- News and blog publishing
- Photo galleries
- Public session and programme listing
- Custom branding and colours
- No coding required
Demonstrate your impact with data
Whether it’s for a funding application, a trustee report or your own planning, EasyYouthClub gives you the numbers you need — instantly.
- Attendance trends and patterns
- Staff hours and rota summaries
- Member engagement metrics
- Exportable PDF and CSV reports
- Custom report builder
- Funder-ready impact reporting
Ready to see these features in action?
Book a free demo and we’ll walk you through the platform with your club’s specific needs in mind.